8 Things to Ask During a Site & Virtual Venue Visit
When you are planning to host an event be it physical or virtual, the venue plays an important role. You need to look for a venue that can accommodate your attendees without letting you miss on your prospect leads. It is a must to look for a physical venue that has a larger space capacity to accommodate your attendees. Whereas, if you are planning to go virtual with your event, leveraging a virtual event platform with no audience cap feature is the right bet.
Finding a perfect venue for your event is quite a challenge. A lot of things should be taken into consideration while picking a venue to host your event. There are instances, where the virtual or onsite venues are quite appealing but do not suit the event requirements. This is where enquiring and visiting a venue beforehand come to play.
You need to visit the onsite venue and enquire about the virtual venue in advance. It will help in identifying whether the venue is a perfect fit for your event or not. Thus, helping you in making a final decision and selecting the venue that’s worth price, accommodation, features, and value.
In this blog, we have amalgamated few questions you need to ask during a site and a virtual venue visit. It will help you in determining whether the venue is fit for your needs or not. Additionally, it will help you know whether the venue has strong connectivity or not. If you are going to host a virtual event, asking certain questions beforehand helps you identify whether the venue is secure or not. So, without any further delay, go through the handy checklist of the must-ask questions during the venue visit.
Questions to ask during the onsite and virtual venue visits
We have listed some of the most common questions you must ask service providers during your on-site and virtual venue visits. In case, you are opting to go for a hybrid event, having visits to both types of venues becomes a mandate to ensure a successful event.
Questions to ask during the onsite venue visits:
1. Space capacity of the venue
This is a must question you must ask your service provider. Enquire about the space capacity so that you can decide accordingly. You must be clear about the number of attendees a place can accommodate. If you do not enquire about it and host a large-scale event in a venue with a small capacity, you might miss out on prospect leads. Enquiring about the number of people a venue can accommodate is a must during on-site venue visits.
2. Internet connectivity of the on-site venue
If you are planning to add a virtual component to your in-person event, looking for a venue that has strong internet connectivity is a must. It will allow you to hold a large virtual gathering without any buffering or internet-breaking.
3. Ask about the parking facility and nearby transportation
When you are looking for an in-person venue you need to keep in mind the parking facilities. To prevent the last minute hassle ask about parking facilities and nearby transportations. It will help you in updating your attendees in advance so that they can make their arrangements.
4. Look for hygiene and social distancing protocols at an in-person venue
Today’s time demands us to be more cautious on the health front. We are still standing amid the uncertainty of the global pandemic. Check whether the venue you are planning to book follows hygiene, sanitization, and social distancing protocols or not.
Questions to ask during virtual venue visits:
5. What interactive and engagement features are offered by the platform?
Enquiring about the engagement and networking features offered by the platform before making the final decision is a must. As attendees will attend the event remotely from their own locations offer them various engagement options to keep them hooked. Look for various engagement features such as Live polls, gamification, photo booths, social wall, signature wall, and more. Enquire about it during your virtual venue visit. Apart from it, ask service providers whether the platform has live chat capabilities and interesting networking features such as AI-matchmaking, virtual networking tables, business card exchange, B2B meeting scheduler or not.
6. Ask whether the platform offers data tracking and on-demand content or not?
Make sure to ask about the data tracking capabilities of the platform. It will help you in tracking accurate digital attendee move right from start to finish. Additionally, measuring the performance of the event becomes relatively easy with data tracking capabilities. Apart from this, even enquire about on-demand content during your virtual venue visits.
7. Check how secure is virtual event platform?
Ask about security compliance during your virtual venue visits. Enquire about how secure the platform is and what security measures they undertake to restrict unauthorized third parties.
8. Ask for monetization options and how many attendees it can accommodate?
While selecting a virtual venue for your event, make sure the platform offers no audience capping feature. It will help a large number of attendees to be a part of the event. Thus resulting in extending your event reach. Enquire about the number of attendees you can host at a time with the platform. Apart from it, ask for monetization options. If the platform offers the same, you can opt to charge a ticket fee, definitely lesser than in-person events. Attendees won’t mind paying a small fee as they now do not have to travel to an on-site venue with virtual events. Additionally, it will help in boosting business revenues effortlessly.
Over To You
Asking certain questions before finalising the virtual or in-person venue helps you in taking the right decision. During an onsite venue visit or virtual venue visit, make it a point to enquire about all the relevant information. It will help you in taking the right decision and finalising the venue that best suits your event requirements. In the above-mentioned article, we have compiled some of the most relevant questions to ask during site visits. Take it into account and book a perfect venue for your in-person, virtual or hybrid events!
